Executive Administrator (2024)

About the Role

The National Institute of Teaching (NIoT) has an unswerving commitment to high quality, evidence-informed teacher education, and is on a mission to improve the quality of teacher and leader development across the system.

We are looking for an Executive Administrator who can provide efficient and high-quality administrative support to our Executive team and to the Executive Assistant and Governance Coordinator. This role comes with the exciting opportunity to undertake a Business Administration qualification via an apprenticeship.

The successful candidate will have some experience working in an administrative role or a keen interest in developing their skills in this area. They will be able to demonstrate excellent organisational and communication skills, and a positive and proactive attitude. They will be able to handle a variety of tasks, from booking travel and accommodation for the organisation, to managing a busy info inbox, to supporting the Executive Assistant with diary management for the Executive Team. They will also be able to work effectively within a geographically distributed team and handle confidential information with sensitivity and discretion.

No two days will be the same in this role and you will engage your organisational and administrative skills to the full, responding to ever-changing priorities and ad hoc tasks in a positive and people-focused way.

This is an exciting opportunity for someone who wants to learn and grow in a fast-paced start-up environment, and who is interested and excited by the work of the NIoT.

Key Responsibilities

• To provide efficient and high-quality administrative support to the Executive team and the Executive Assistant and Governance Coordinator.

• To support the Executive Assistant to devise, maintain and monitor effective administration that enables the NIoT Executive team to fulfil their responsibilities.

• To support the Executive Assistant with diary management and scheduling support for the Executive team.

• To act as a point of contact between the Executive team and internal and external stakeholders, acting with professionalism and discretion, proactively arrange meetings, prioritise work, manage conflicting needs.

• To provide effective secretarial and administrative support including drafting general correspondence, reports and briefings on behalf of the entire Executive team with speed and accuracy.

• To support the entire Executive Team by setting up meetings, booking rooms and venues, and with forward planning to ensure that meetings are prepared for in advance.

• To book travel and accommodation for the organisation, ensuring that the best value and service are obtained, and co-manage the company travel and accommodation accounts.

• Co-organise the bi-annual all staff away days including agreeing agendas and getting papers for the day as well as arranging transport and overnight accommodation in line with allocated budget.

• To screen and prioritise telephone calls and answer general queries by programme participants, members of the public or sector colleagues.

• To manage the ‘info’ inbox, seeing that enquiries are answered in a timely manner.

• To proofread and support with the formatting of key external correspondence from the Executive team, including letters, presentations, comments on reports, etc.

• To maintain a close working relationship with other NIoT staff, both centrally as well as in our four regions.

• To carry out any other duties as reasonably requested by the Executive Team or Executive Assistant.

• To maintain the highest level of confidentiality, using discretion in providing information both within and outside of the NIoT.

Essential Criteria

• A keen interest in developing administrative skills

• Ability to thrive when working independently and in a fast-paced environment

• Strong communication skills, both written and verbal

• Strong IT skills

• Ability to manage competing priorities and work to deadlines

• Previous work experience or willingness to work in a geographically distributed team

• Sensitivity and discretion when handling confidential information

• An interest in the education sector

Desirable Criteria

• Experience in the education sector

• Experience in an administrative role

• Strong working knowledge of Microsoft Office Suite, including Teams

This is an exciting opportunity for someone who wants to gain valuable experience and skills in a dynamic and innovative organisation, and can quickly adapt, support colleagues to achieve their goals, is organised and flexible, isn’t afraid to ask questions and is interested and excited by the work of the NIoT.

Working at the National Institute of Teaching

Contract: Permanent, Full Time

Salary: £26,421 per annum + benefits

Key Benefits:

• Flexible start and end working times (core hours between 10am and 4pm);

• Flexible working opportunities;

• At least 27 days’ holiday a year (plus 8 bank holidays)

• Local Government Pension Scheme

Diversity and Inclusion

The National Institute of Teaching is committed to creating a diverse environment and ensuring that all qualified applicants receive equal consideration for employment. We are committed to fair and inclusive recruitment practices and are open to job shares, secondments, part-time, and flexible working schedules.

We think a wide range of different work and educational experiences could support you to be successful in this role. We encourage applications from all backgrounds, communities and industries, and are committed to employing a team that has diverse skills, experiences and abilities.

Notes:

-This document is an overview of the role.

-The responsibilities will include but will not be limited to those listed above and it is anticipated that the role will evolve over time and as such the duties may change.

-This document does not form part of the contract of employment.

-This post requires a satisfactory references, a satisfactory enhanced disclosure from the Disclosure and Barring Service (DBS) and Occupational Health Check is required as a condition of employment.

Interviews:

Interviews to be held on 03 September 2024